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PLEASE LET'S ALL USE OUR BEST COURTESY. PLEASE
HELP US TO HELP OTHERS. BE PATIENT AND POLITE.
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PLEASE MAKE SURE YOU HAVE UPDATED EMAIL VIRUS
PROTECTION.
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MAKE SURE TO FOLLOW THROUGH WITH YOUR
AGREEMENTS AND MAIL YOUR POSTCARDS, DO NOT PARTICIPATE IF YOU DO NOT
INTEND TO TRADE.
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PLEASE DO NOT USE LAST YEAR'S LIST, SIGN UP FRESH.
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PLEASE DO NOT POST MESSAGES TO THE OTHER LISTS asking for postcard exchanges.
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ALWAYS INCLUDE YOUR
STATE/COUNTRY WHEN EMAILING THE MODERATORS.
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A TRADE FOR A TRADE
- Each person will be responsible for contacting troops by email then
giving them their mailing address so the exchange can happen. This will
ensure that trades have been approved by both parties.
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ACKNOWLEDGE ALL EMAILS
you receive requesting trades. Even if you can't trade please let them
know so they don't continue to wait for your response.
Lack of Response
may be cause for removal
: if the moderators receive multiple complaints that a leader is not
acknowledging emails, they may be removed from the database and lose
access to the exchange site.
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NOTIFY THE MODERATOR
WHEN YOU REACH YOUR LIMIT:
Once you have reached your limit please contact your State or Country's
Moderator listed on the Contact Page and
we will take your
email address off the
list.
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SAFETY!! NO LAST NAMES
- DO NOT
put the last name of the children in your troop on your postcards. Only use
their first name. Please use all areas of caution when kids are using the
internet. Put something about your troop on the postcard and not just
names. We all love to learn about other troops. (You could type up
something on labels and put a label on each card then have the
scouts/guides sign
the card.)
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RESPECT
EMAIL AND ADDRESS PRIVACY
- If you decide to do a project where you make your postcards available to the public,
through print, email or Internet web sites, blogs, etc... Under no
circumstances should last names or addresses appear, please white out
this information. Please respect others privacy
and keep address information between the agreed upon trade-parties.
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PRINT CLEARLY
- in black or blue ink, the address the card is going to so that the
postmaster can read it.
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INCLUDE LEADER INFO
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Make sure leader name and email address are on the card so you can be
notified when the other troop receives your postcard. Also include your
return address. There is nothing worse than getting a card and not knowing
who it is from. Make sure your state is spelled out in full so that
International Units will know where you are from. Our state abbreviations
are not well known internationally.
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SEND CARDS OUT PROMPTLY:
Once you agree to trade, please send the cards out within a reasonable
time frame. Make your trades and mail your postcards timely so that troops
can receive their cards and make their displays before Thinking Day.
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KEEP TRACK OF YOUR CARDS:
For ease in tracking, keep a list of troops, with mailing and email
addresses, that have agreed to trade with you. When you mail your postcard
put the date you mailed it next to the troop info. When you receive a
postcard from that troop put the rec'd date by the troop info. Templates
are available at the TD Exchange Yahoo Group site.
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BE
REASONABLE IN YOUR REQUEST FOR INTERNATIONAL TRADES SO ALL CAN PARTICIPATE:
Units from other countries are listed in the main database. US
Troops and UK Units, please try to limit your
international trades to a reasonable number so that others can have an opportunity as
well.